Sunday, June 19, 2011

Speaking to Inform - Advanced Toastmaster Project 3

Project 3: The Demonstration Talk

Executive Summary

A demonstration is the most effective way to explain a process, activity or product. Demonstration can be done through body movement (showing a dance step or skiing technique), showing a physical object, or displaying a model. Carefully rehearse the demonstration and be sure the audience can see it. Anticipate any problems that may occur and plan how to handle each one.

1. Prepare a demonstration speech to clearly explain a process, product or activity.
2. Conduct the demonstration as part of a speech delivery without notes.

Time: Five to seven minutes


3, 4, 5, 6 Code of Thinking


How many of you learn about KSTMC through the Internet? [Pause] Quite a good number of you.

This is the power of Internet. It gives you tons and tons of information. So much so that dear friends, today, we are inundated with information. Yes, information is power. But we also need to separate the small details from the big picture. When your thinking is clear, you will be able to articulate your thoughts better and make a great impression to your bosses, your supervisors and your friends.

Today, I will like to do a show-and-tell on a new way of thinking which I termed as 3,4,5,6 code of thinking. I learn this from Dan Roam, the author of the book “Back of the Napkin. This is an interactive session, meaning that you will need to do some work. I subscribe to what Confucius says “I hear I forget, I see I understand, I do I remember”. Please refer to this sheet of paper on the table and fill in the blanks.

Let’s start with 3. Please write in the sheet 3 built-in tools, which are 1. Eyes, 2. Mind’s eye (through our experiences); and 3. Our hands (to draw, to see things in pictures).

Even though, I say that this is a new way of thinking, it is also in us. We have all the tools.

Next, I will move on to the number 4. 4 here stands for the 4 steps of visual thinking.

- Look, see, imagine and finally show.

For example, you decide to improve your public speaking skills. So you look around you, you google for how to improve your public speaking skills. Look is the step whereby you gather information then you see, meaning you sieve out the information that is most pertinent, most helpful. You decide to come to attend KSTMC meeting today. You are now watching me giving a presentation. Next, you imagine yourself on stage doing public speaking. Finally, when you join us as a member, you will show us by standing on stage and speak.

I will now move on to 5, which refers to 5 key questions which we need ask ourselves when we are looking at a problem. These 5 questions will help us to cover almost all aspects in the problems. Write on the sheet of paper – 5 questions and draw a squid like this – S, Q, V, I and D.

When you look at an issue, you will need to first consider your audience and decide whether you want to do simple approach or a more elaborate one. For example, for fellow guests who are interested to join KSTMC to improve his or her public speaking skills, I will use the simple approach. When you join us, you improve your speaking skills by doing. For fellow members, I will go further into the details – when you join us, you will receive manuals which will explain to you how to do and you will need to complete 10 projects in order to be a competent communicator.

Q here stands for quality versus quantity. V – vision versus execution, I – individual attributes versus comparsion (for example, you may be deciding whether to join KSTMC or to join a course on public speaking. You will look at the individual attributes – the members of KSTMC, the cost involved and so on). The last question is Delta – change versus status quo. When you decide to change, to join KSTMC you will be a better speaker compared to status quo.

Last but not least, I shall move on to the final number which is 6. 6 refers to the 6 ways of thinking.
1. Who/ What (draw a portrait)
2. How many (draw a chart)
3. Where (draw a map)
4. When (timeline)
5. How (flowchart)
6. Why (multivariate plot)

Which one you choose will depend on the issue on hand. Today, I shall demonstrate using the “why”, why you should join KSTMC. This calls for a multivariate plot which means you need to look at the various reasons which will entice you to join our club.

The reasons include,

- KSTMC is a warm and welcoming club. We provide a supportive and encouraging environment for you to practise your speaking skills. It is a laboratory for you to experience different ways to engage your audience.

- We have a good track record. Our club is chartered in Year 2000. This year marked the 11 year that our club has been around. We have helped many people like myself to conquer the fear of public speaking. I used to be a very shy person who would fear even to talk among friends, but no more, thanks to KSTMC.

- We have a mentor scheme. When you join us, we will assign a more senior member to help you in your first few projects so that you know exactly what to do.

- Not only will you be a better speaker, you will also learn leadership skills by taking on appointment holders. You will learn time management by speaking within the allotted time.

- You will also learn new things such as the 3,4,5,6 code of thinking. You will be inspired by fellow toastmasters to continue in the journey to be a better speaker and leader.

And many, many more. If you are interested, I will strongly urge you to approach any of our club members later during tea break. We will be more than happy to answer any questions you have.

Back to you Toastmaster of the Day.

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